SUMMARY:
* Digital Action is looking for an Executive Assistant to support the
Executive Director and Operations Manager in planning and delivering
special organisational projects, and supporting the efficient
functioning of a new and dynamic organisation.
* The successful candidate will be based in Ireland, working
remotely with team members in Ireland, the UK and Lebanon.
* Digital Action values diversity. We have developed a pro-equity
plan and as part of that, a recruitment process that we hope shows our
commitment to valuing diversity. We are constantly striving to learn
and improve in this regard so if you have questions or feedback, we
would be happy to hear from you.
* Digital Action is a new project, formed in **Apply on the
website**. We receive funding from Luminate and the Ford, MacArthur
and Open Societies Foundations, and are fiscally sponsored by the New
Venture Fund (NVF). Team members hired outside of the US are typically
employed through a Professional Employment Organization (PEO) engaged
by NVF.
* Application Deadline: Sunday **Apply on the website**th January
**Apply on the website**.
ABOUT DIGITAL ACTION
Digital Action is working to renew our democracies.
We bring together the people and ideas that will rebuild our
democracies for the digital age.
We are here to help a new movement of reformers work together,
unleashing the collective power and ingenuity needed to hold online
monopolies to account and reform the digital world so that it sustains
and strengthens the democratic process for future generations.
We convene strategically, building collective power around the bold
ideas that will cut to the heart of decision-making and make reform
happen. Our role is to work behind the scenes as an honest broker,
bringing together disparate - and sometimes opposed - areas of civil
society, helping them become powerful allies in defence of our
democracies.
We challenge ourselves to see who is marginalised and centre their
experiences. We are frank about how power is operating: who is it
marginalising; where is it concentrating; how are we using our power?
THE ROLE: EXECUTIVE ASSISTANT
* Ensuring the smooth running of Digital Action on a day to day
basis, providing a wide range of administrative and logistical support
to the Executive Director, the Operations Manager and the wider
programme team.
* Leading on special organisational projects so that Digital Action
continues to grow and develop in its contribution to reforming
democracy for a digital age.
* This is an Operations role so it is important to point out that it
is not a route to campaign work.
RESPONSIBILITIES OF THIS ROLE WILL INCLUDE:
* Working alongside the Executive Director and the Operations Manager
to design and deliver special organisational projects such as external
evaluations
* Organising events such as advisory board meetings, joint donor
meetings, team away days, and other undertakings involving a number of
Digital Action colleagues and/or external contacts
* Processing payments, invoices, and payroll
* Organising travel and accommodation for team members
* Managing shared inboxes, helping the team prioritise new
connections that can strengthen our contribution to reforming
democracy
* Providing other administrative and logistical support to the wider
team
* Supporting the Executive Director with diary management
* Supporting the Operations Manager through recruitment campaigns
* Being proactive in suggesting and implementing administrative
improvements to support the team and organisation to work in a more
efficient and collaborative way
PERSON SPECIFICATION:
* You have a drive to perform at a high level in executive support
for a small, dynamic organisation, working efficiently and helping
your colleagues do the same
* You can think on your feet at the same time as ensuring
high-quality administrative and organisational support
* You care about making the online world more inclusive, safe,
reliable and accountable in a digital age
* You are purpose-driven, not ego-driven: you recognise the power
and privilege of working for social justice and democracy, and strive
for the most transformative impact, no matter who gets the glory.
* You are a team player and you are self-sufficient and able to stay
organised: you take the initiative but you recognise that success and
failure are shared, and you are enthusiastic about supporting
colleagues.
SKILLS AND/OR EXPERIENCE REQUIRED FOR THIS ROLE
We recognise that the below list is broad. What we will be looking for
as we evaluate applications is demonstrable experience in at least
some of these, and evidence of capacity to build skills in other
areas.
* Ability to organise; prioritise and work efficiently in a virtual
team subject to changing priorities; proven experience managing
multiple projects, meeting deadlines, and using judgement and
initiative in problem resolution
* Excellent organisational skills and experience of
arranging/coordinating events such as meetings and conferences
* Detail-oriented and good at problem-solving in the dissemination
of information, the logistics of travel and organising meetings and
events, and managing multiple diaries
* Experience of providing executive support such as diary
management, coordinating meetings and ability to help prepare
presentations
* Experience of financial and administrative processes such as
invoice management, liaison with vendors or contractors, and expense
approval
* Experience of working with complex contractual arrangements
* Experience of financial administration for a not-for-profit or
for-profit organisation
* Experience of HR recruitment campaign processes
* Strong interpersonal and communication skills as part of a highly
collaborative approach
* Discretion and respect for confidentiality
PRACTICALITIES
* LOCATION: Remote working role, based in Ireland and ideally within
easy reach of Dublin for in-person meetings with Operations Manager
and/or other team members (minimum of once per month). Local
government advice will be applied to all travel decisions. You will be
provided with all equipment needed to work remotely.
* TRAVEL OUTSIDE OF IRELAND: Up to **Apply on the website** days per
year to meet team members in other locations. Local government advice
will be applied to all travel decisions.
* REPORTING: This role will report to the Operations Manager. We do
not envisage there being line-management responsibilities.
* SALARY RANGE: We expect the salary for this post to be ?**Apply
on the website**,**Apply on the website** - ?**Apply on the
website**,**Apply on the website** p.a., depending on experience and
skills. The package for this role will include a pension contribution
and **Apply on the website** days of annual leave. Team members hired
outside of the US are typically employed through a Professional
Employment Organization (PEO) engaged by Digital Action?s fiscal
sponsor, New Venture Fund. If a different hiring mechanism is used,
then the benefits listed here may not be available.
* CONTRACT DURATION: **Apply on the website** months. It may be
extended, funding dependent.
* Digital Action is open to FLEXIBLE WORKING ARRANGEMENTS (including
a 4 day week option) and will provide you with the equipment you will
need to work remotely. If this is of interest to you please mention
this in your application.
* Additionally, if you are based in Dublin, you will be able to
share the CO-WORKING SPACE along with your local team members (subject
to local government guidance).
APPLICATION PROCESS
* Please complete thisEXECUTIVE ASSISTANT
SUMMARY:
* Digital Action is looking for an Executive Assistant to support the
Executive Director and Operations Manager in planning and delivering
special organisational projects, and supporting the efficient
functioning of a new and dynamic organisation.
* The successful candidate will be based in Ireland, working
remotely with team members in Ireland, the UK and Lebanon.
* Digital Action values diversity. We have developed a pro-equity
plan and as part of that, a recruitment process that we hope shows our
commitment to valuing diversity. We are constantly striving to learn
and improve in this regard so if you have questions or feedback, we
would be happy to hear from you.
* Digital Action is a new project, formed in **Apply on the
website**. We receive funding from Luminate and the Ford, MacArthur
and Open Societies Foundations, and are fiscally sponsored by the New
Venture Fund (NVF). Team members hired outside of the US are typically
employed through a Professional Employment Organization (PEO) engaged
by NVF.
* Application Deadline: Sunday **Apply on the website**th January
**Apply on the website**.
ABOUT DIGITAL ACTION
Digital Action is working to renew our democracies.
We bring together the people and ideas that will rebuild our
democracies for the digital age.
We are here to help a new movement of reformers work together,
unleashing the collective power and ingenuity needed to hold online
monopolies to account and reform the digital world so that it sustains
and strengthens the democratic process for future generations.
We convene strategically, building collective power around the bold
ideas that will cut to the heart of decision-making and make reform
happen. Our role is to work behind the scenes as an honest broker,
bringing together disparate - and sometimes opposed - areas of civil
society, helping them become powerful allies in defence of our
democracies.
We challenge ourselves to see who is marginalised and centre their
experiences. We are frank about how power is operating: who is it
marginalising; where is it concentrating; how are we using our power?
THE ROLE: EXECUTIVE ASSISTANT
* Ensuring the smooth running of Digital Action on a day to day
basis, providing a wide range of administrative and logistical support
to the Executive Director, the Operations Manager and the wider
programme team.
* Leading on special organisational projects so that Digital Action
continues to grow and develop in its contribution to reforming
democracy for a digital age.
* This is an Operations role so it is important to point out that it
is not a route to campaign work.
RESPONSIBILITIES OF THIS ROLE WILL INCLUDE:
* Working alongside the Executive Director and the Operations Manager
to design and deliver special organisational projects such as external
evaluations
* Organising events such as advisory board meetings, joint donor
meetings, team away days, and other undertakings involving a number of
Digital Action colleagues and/or external contacts
* Processing payments, invoices, and payroll
* Organising travel and accommodation for team members
* Managing shared inboxes, helping the team prioritise new
connections that can strengthen our contribution to reforming
democracy
* Providing other administrative and logistical support to the wider
team
* Supporting the Executive Director with diary management
* Supporting the Operations Manager through recruitment campaigns
* Being proactive in suggesting and implementing administrative
improvements to support the team and organisation to work in a more
efficient and collaborative way
PERSON SPECIFICATION:
* You have a drive to perform at a high level in executive support
for a small, dynamic organisation, working efficiently and helping
your colleagues do the same
* You can think on your feet at the same time as ensuring
high-quality administrative and organisational support
* You care about making the online world more inclusive, safe,
reliable and accountable in a digital age
* You are purpose-driven, not ego-driven: you recognise the power
and privilege of working for social justice and democracy, and strive
for the most transformative impact, no matter who gets the glory.
* You are a team player and you are self-sufficient and able to stay
organised: you take the initiative but you recognise that success and
failure are shared, and you are enthusiastic about supporting
colleagues.
SKILLS AND/OR EXPERIENCE REQUIRED FOR THIS ROLE
We recognise that the below list is broad. What we will be looking for
as we evaluate applications is demonstrable experience in at least
some of these, and evidence of capacity to build skills in other
areas.
* Ability to organise; prioritise and work efficiently in a virtual
team subject to changing priorities; proven experience managing
multiple projects, meeting deadlines, and using judgement and
initiative in problem resolution
* Excellent organisational skills and experience of
arranging/coordinating events such as meetings and conferences
* Detail-oriented and good at problem-solving in the dissemination
of information, the logistics of travel and organising meetings and
events, and managing multiple diaries
* Experience of providing executive support such as diary
management, coordinating meetings and ability to help prepare
presentations
* Experience of financial and administrative processes such as
invoice management, liaison with vendors or contractors, and expense
approval
* Experience of working with complex contractual arrangements
* Experience of financial administration for a not-for-profit or
for-profit organisation
* Experience of HR recruitment campaign processes
* Strong interpersonal and communication skills as part of a highly
collaborative approach
* Discretion and respect for confidentiality
PRACTICALITIES
* LOCATION: Remote working role, based in Ireland and ideally within
easy reach of Dublin for in-person meetings with Operations Manager
and/or other team members (minimum of once per month). Local
government advice will be applied to all travel decisions. You will be
provided with all equipment needed to work remotely.
* TRAVEL OUTSIDE OF IRELAND: Up to **Apply on the website** days per
year to meet team members in other locations. Local government advice
will be applied to all travel decisions.
* REPORTING: This role will report to the Operations Manager. We do
not envisage there being line-management responsibilities.
* SALARY RANGE: We expect the salary for this post to be ?**Apply
on the website**,**Apply on the website** - ?**Apply on the
website**,**Apply on the website** p.a., depending on experience and
skills. The package for this role will include a pension contribution
and **Apply on the website** days of annual leave. Team members hired
outside of the US are typically employed through a Professional
Employment Organization (PEO) engaged by Digital Action?s fiscal
sponsor, New Venture Fund. If a different hiring mechanism is used,
then the benefits listed here may not be available.
* CONTRACT DURATION: **Apply on the website** months. It may be
extended, funding dependent.
* Digital Action is open to FLEXIBLE WORKING ARRANGEMENTS (including
a 4 day week option) and will provide you with the equipment you will
need to work remotely. If this is of interest to you please mention
this in your application.
* Additionally, if you are based in Dublin, you will be able to
share the CO-WORKING SPACE along with your local team members (subject
to local government guidance).
APPLICATION PROCESS
* Please complete this
We need : English (Good)
Type: Permanent
Payment:
Category: Others
